Differences Between Job Description and Job Specification Show
Every HR professionals must know the differences between job description and job specification. Generally, job description and job specification are the two outcomes of Job Analysis. When HR managers want to prepare job specifications, then he needs to do job analysis which comes from job description analysis. Suggested: 8 Practical Methods for Job Analysis The job description is a written record of the duties, responsibilities, and requirements of a particular job. The job description contains details of the job like title, location, duties, working conditions, etc. It provides a brief idea regarding the process of job completion. Generally, the job description is known as the roles and responsibilities of the job. Job specification is a written record of the requirements required for an individual employee to complete the job. Commonly. job specification describes the acceptable human qualities necessary for performing the job. Key Differences Between Job Description and Job SpecificationThere are some tricky differences between job description and job specification which enable us to get a clear concept. Besides HR Managers, it is necessary to know by the other department’s head. Which may help others to generate employee requisition and monitoring of performances.
Key differences between job description and job specification Example of Job Description and Job Specification Company Name: XYZ Enterprise Job Title: Sales Executive
Components of Job Description
The job description consists of all the relevant information about a particular position or post in a company. The components of the Job description are as following:
Components of Job Specification A job specification is the written declaration of the attributes, skills, knowledge, educational qualification, and experience which is required to perform a particular job. Generally, a Job description is prepared first, and then the manager analyses the necessary abilities and attributes needed for accomplishing the task through preparing job specifications. Need to know the differences between job description and job specification as it is required for the smooth running of the functions of the HR department. The components of job specification are as below:
Advantages of Job Description It can be classified into 2 categories as below:
Advantages of Job Specification Definitely, Job Specification is the foundation of any recruitment process as it defines criteria for the selection of candidates. Various benefits of Job Specification are as below:
Disadvantages of Job Description A job description has some limitations as follows:
Disadvantages of Job Specification Job specification arises from the job description. As a result, it changes over time due to changes in technology and required competency. Both job description and job specification are equally important during the process of recruitment. It’s very important for the organization to prepare the right job specification based on the job description, otherwise, the organization may not get the right candidate for the position. So, HR managers must have to be competent in preparing the right job description and job specification. Read More:Top 15 Employee Motivation Strategies and Benefits Key Performance Indicators Examples for 7 Leading Departments Best Employee Satisfaction Survey Questionnaire for 2020 What is the difference between a job specification and a job description?A job specification measures the capabilities that the job holder must possess to perform the job. A job description offers ample information about the job which helps the management in evaluating the job performance and defining the training needs of an employee.
What is a basic difference between job specification and job descriptions quizlet?A job specification is a statement of the specific knowledge, skills, abilities and other attributes required of the person performing the job. A job description is a statement of the different tasks, duties and responsibilities that make up a job. You just studied 23 terms!
What is the difference between job description analysis and specification?A job description outlines the duties, skills, and responsibilities of a position. A job specification reflects the qualifications and experience necessary for the position. A job analysis is a thorough assessment of what the job entails, and the details of the duties are reflected in the specification.
Which of the following is an accurate difference between job specifications and job descriptions?A. Job specifications define tasks, and job descriptions define responsibilities.
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