 In an era of calendar apps, we don’t have to write the date down often. But this does mean that it’s easy to forget the rules for writing dates in different places. It’s
lucky, then, that we’re here to help! Show
Writing the Date in FullIn formal writing, always write the date in full when it is part of a sentence. This usually involves giving the day of the month, the month, and the year: The meeting will take place on April 21, 2019. Note that the year follows after a comma. You can, however, use a few different formats. This can include omitting the year or adding the day of the week. In addition, you can use ordinal instead of cardinal numbers when writing the date out in full with the day before the month:
The letters that follow the numbers above are a little old fashioned, but they are not incorrect. You may also see these numbers formatted as superscript. Whichever date format you use, however, make sure to apply it consistently for all dates in your document. Abbreviating the DateIn less formal writing, or when the date is not part of the main text in a document, you can abbreviate the month to save space. For instance, “August 20, 2019” could be abbreviated to “Aug. 20, 2019.” The same can be done with days (e.g., “Tuesday” becomes “Tue.”). Typically, the first three letters are used as the abbreviation for any day or month. However, some style guides (e.g., MLA) recommend only doing this for months with more than five letters. Writing the Date as NumeralsYou can also write the date as numerals. The format to use here is month/day/year. There are, however, a number of variations, including:
For example, we could write March 4, 2019 in any of the following ways:
The best format is a matter of preference, as long as you use it consistently. However, you should also keep clarity in mind. For instance, if referring to something that could have happened in either 1902 or 2002, you should always give the year in full to prevent confusion! Find this useful?Subscribe to our newsletter and get writing tips from our editors straight to your inbox. Other Date FormatsWe should now give a few thoughts to the rest of the world. After all, the month/day/year format used in the US is not really used anywhere else (except for the Federated States of Micronesia and the Marshall Islands). Around the rest of the world, the most common format is day/month/year (e.g., in the UK and Australia). A few places also use a year/month/day format (e.g., China), but this is very rare in English. This variation is especially important to remember with numeric dates, as it can be easy to get confused unless you know the format. For instance, “4/10/2019” would refer to April 10 in the US, but it would refer to October 4 in Britain or France. So make sure to check the date format being used when dealing with other countries, otherwise you might be very early or very late for appointments in Europe! The International Date FormatFinally, if you’re sharing information across the world, you may want to use the international date format (ISO 8601). This is a standardized format that works across borders, so it is commonly used by government organizations and global businesses. And it always uses the format YYYY-MM-DD, which removes any chance of confusion: We sent the invoice on 2020-07-10. The date above, for example, denotes July 10, 2020. Expert ProofreadingIf you want to be sure the dates in your documents are always clear and correct, don’t forget to have your writing proofreading. Submit a trial document for free today to find out more. You write most business letters with the intention of getting the reader to respond. Write your business letters with a clear purpose, making those letters error-free, friendly, and pertinent. All business correspondence should be on company letterhead, and the form of the rest of a business letter is standardized.
All business letters have the following elements: Dateline: Three to six lines beneath the letterhead, flush left or right. The dateline contains the month (fully spelled out), day, and year. Recipient address: Three to six lines below the dateline, flush left. The recipient address is composed of: Addressee’s courtesy title and full name Addressee’s business title Business name Street address City, state, and zip code Greeting or salutation: One or two lines below the last line of the recipient’s address. If you use first names in person, you may do so in your salutation. Body: Starts one line below the greeting. The body of the letter contains whatever you have to say. Complimentary close: Two lines below the last line of the body of the letter, flush left or centered. All the following closes are appropriate in business letters when you don’t know the addressee: Yours truly, Very truly yours, Yours very truly, Sincerely, Yours sincerely, Sincerely yours. Signature: Immediately below your complimentary close, you hand-write your signature. Immediately below your handwritten signature, type your signature and business title. Final notations: Two lines below your typed signature. For example, if you're sending copies of the letter to other people, you may type cc:, followed by the alphabetically listed names of those receiving the letter. Check out an example of an appropriate business letter in this figure. Click here to get a closer look. About This ArticleAbout the book author:Sue Fox is the author of Etiquette For Dummies, 2nd Edition, and a professional member of the International Association of Protocol Consultants (IAPC) in Washington, D.C. This article can be found in the category:
Where should the date be placed in a letter quizlet?The date should be placed below the return address. The inside address includes the receiver's name and job title, as well as the company's name and address. The salutation is a greeting. It should read "Dear" (followed by the name of the receiver) or "To whom it may concern" and a colon.
Where are enclosure notation if applicable keyed in a letter?The enclosure notation in a letter goes near the bottom of the page, three lines below your signature or one line below the typist's initials, in the case of a regular business letter. Out of the seven basic parts of a business letter, the enclosure notation is the last.
What are the proper punctuations in an address to conform to USPS envelope standards?Use the following guidelines:. Always put the address and the postage on the same side of your mailpiece.. On a letter, the address should be parallel to the longest side.. All capital letters.. No punctuation.. At least 10-point type.. One space between city and state.. Two spaces between state and ZIP Code.. Where is the date usually keyed in a letter quizlet?In a business letter the date is keyed at the top margin. If a document is included but not attached, i.e. a book, the word "Enclosure" is keyed at the left margin a DS below the reference initials.
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Which of the following is the recommended format for the date line of a letter
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