Insert or Embed a Video in a PowerPoint Presentation from a File and Set Playback Optionsby Avantix Learning Team | Updated October 9, 2021 Show
Applies to: Microsoft® PowerPoint® 2010, 2013, 2016, 2019 and 365 (Windows) You can insert a video into a PowerPoint presentation from a file on your PC or from a shared drive. Video can help to engage your audience and focus attention. In 2010 and later versions, video files are embedded or copied into PowerPoint by default so video files can increase file size significantly. Recommended article: How to Compress Video and Audio Media in PowerPoint to Reduce File Size Do you want to learn more about PowerPoint? Check out our virtual classroom or live classroom PowerPoint courses > When inserting video in PowerPoint, consider the following:
Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of PowerPoint, the size of your screen and your Control Panel settings. For PowerPoint 365 users, Ribbon tabs may appear with different names. For example, the Video Tools Playback tab may appear as Video Playback. Although you can insert a video in Slide Master View, we'll assume here that most of your videos will be inserted on slides in Normal View. Inserting a video from a fileTo insert a video from a file and embed it on a slide:
After you insert a video, two tabs will appear in the Ribbon when you click the video (Video Tools Playback and Format or Video Playback and Format) in Normal View. Below is the Video Tools Playback tab in the Ribbon with a video selected (this may appear as Video Playback): Below is the Video Tools Format tab in the Ribbon with a video selected (this may appear as Video Format): Playing a video automatically or when clickedYou can change the way a video plays when you run a slide show. To control the way a video plays during a slide show:
If you select When Clicked On, you must click directly on the video when running a slide show. Playing a video full screenYou can play a video so that it fills the entire screen when you run a slide show. However, depending on the resolution of the original video file, it might appear distorted if the video is lower quality. Be sure to preview your video so that if the video appears distorted or blurry, you can turn off the full screen option. If you set a video to be displayed full screen and it is also set to start automatically, you can drag the video frame off the slide into the gray work area so that it will not be visible on the slide or flash briefly before the video goes to full screen. To set a video to play full screen during a slide show:
Controlling video volumeTo control video volume:
Be sure that volume is turned on through your Control Panel settings on your computer. Hiding a video when not playingDuring a presentation, you can hide a video until you are ready to play it. However, you should create an automatic or triggered animation to start the video or you won't see it play during the slide show. To hide a video when not playing:
Looping a videoTo play a video continuously during a presentation, you can loop the video:
Rewinding a video after playingTo rewind a video after playing during your presentation:
Showing media controls during a slide showTo show the media controls during your presentation when running a slide show:
Fading a video in or outYou can start or end your video with a fade effect for a certain number of seconds. To start or end a video with a fade effect:
Cropping a videoYou can also crop a video in PowerPoint to remove specific areas in the video. To crop a video:
Trimming a videoYou can trim video at the beginning and end of each clip so you can start at any point and end the clip earlier. Trimming is different from cropping. To trim a video clip:
In this article, we've reviewed inserting video files in PowerPoint presentations from a PC or shared drive, controlling playback during a slide show as well as cropping and trimming. In future articles, we'll look at video formatting techniques and how to export a PowerPoint presentation as a video. Subscribe to get more articles like this oneDid you find this article helpful? If you would like to receive new articles, join our email list. More resourcesHow to Embed a YouTube Video in PowerPoint How to Highlight Text in PowerPoint (5 Ways) How to Add Audio in PowerPoint Presentations A Beginner's Guide to Video Formats in PowerPoint PowerPoint Keyboard Shortcuts to Play and Control Video During a Slide Show Related coursesMicrosoft PowerPoint: Intermediate / Advanced Microsoft PowerPoint: Design for Non-Designers Microsoft PowerPoint: Accessible PowerPoint Presentations Microsoft PowerPoint: Animations Bootcamp Microsoft Excel: Intermediate / Advanced VIEW MORE COURSES > Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you. Copyright 2022 Avantix® Learning Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners. Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at What are the options for video playback in a PowerPoint presentation?You can use the playback options in PowerPoint to control how and when a video appears in your presentation. You can play a video in full screen mode or resize it to dimensions that you specify. You can also control the volume, play the video repeatedly (in a loop), and show the media controls.
Where is the Playback tab in PowerPoint?In Normal view, click the video in your slide. Under Video Tools, click the Playback tab. Next to Start, click the down arrow, and select Automatically.
Which option from the Insert tab is used to insert a video in a presentation?Embed a video stored on your PC
In Normal view, click the slide that you want the video to be in. On the Insert tab, click the arrow under Video, and then click Video on My PC. In the Insert Video box, click the video that you want, and then click Insert.
Which option must be enabled if you want to manipulate the playback of a video file during a presentation?Correct answer is option D. Show Media Controls. Explanation: Show Media Controls is the option that must be enabled if we want to manipulate the playback of a video file during a presentation.
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