What standard establishes how the federal and dod regulations apply specifically to the dha?

INTRODUCTION:

This position is located in the Defense Health Agency (DHA) under the policy guidance and direction of the Assistant Secretary of Defense for Health Affairs (ASD (HA)). The DHA is responsible for the effective execution and operation of the Department of Defense (DoD) worldwide medical mission, which is to provide medical services and support to specified categories of individuals entitled to DoD medical care, providing support to the Uniformed Services in the management and administration of TRICARE, administering and managing the Defense Health Program budget and the management direction and control of the military medical treatment facilities.

The mission of the DHA is to serve as a Combat Support Agency and lead the MHS integration of readiness and health to deliver the Quadruple Aim: improved readiness, better health, better care, and lower cost. The DHA Headquarters is geographically located in Falls Church and Arlington, Virginia.

This position supports the mission of the J8, Direct Care Financial Management and it is located in Ft. Sam Houston, Bexar, TX San Antonio, TX, and Oneida, NY.

MISSION STATEMENT: The Mission of the Deputy Assistant Director � Financial Operations (DAD-FO)/J8 provides financial management of MTFs to optimize resources for the Military Healthcare System.

MAJOR DUTIES:

Provides professional management accounting advice and recommendations to managers regarding problems found in current and future operational efficiency. ACS Resource Management's (ACSRM) Accountant for all Command Reimbursable processes, procedures and systems. Performs accounting analysis, reconciliation, and surveillance of resource management and accounting processes for the DHA Direct Care Financial Management Division. Documents and coordinates policy issues with DHA DCFM Staff, DHA, and/or DoD elements.

1. Interprets financial management policy and provides guidance to staff elements, to include revising and publishing Financial Management directives and procedures. Identifies, monitors, and reports trends in the Accounting System. Determines, selects, and organizes appropriate data (production reports, payroll records, sales, accounts payable, financial records, etc.) for use in executing performance measurements. Performs accounting analysis, reconciliation, and surveillance of resource management and accounting processes for the DHA Direct Care Financial Management Division. Duties also involve analysis of various segments of automated Defense Finance & Accounting Services (DFAS),programs ensuring financial integrity and compliance. Coordinates with DFAS, Financial Support Desk and Activity personnel to resolve payable problems and payment delays. Assists in creating and conducting Reimbursable training for the Command. Assignments are comprised of a variety of special projects and recurring analyses of accounting data provided by the DHA Direct Care Financial Management Officer. Assignments involve meetings and discussions with operating officials and management to determine requirements and provide solutions which represent official policy to improve upon effectiveness, efficiencies and processes. Analyzes and reviews reports prepared within the Headquarters or external report to determine the effects on the general fund accounts. Determines erroneous conditions and takes corrective actions to bring reports and automated accounts in balance. Conducts daily examination of various accounting transactions and reports, financial statements, fund balances, and database queries to ascertain accuracy and completeness of financial transactions. Directs the assignment of numerous accounting codes, accounting classifications to DFAS. Analyzes reviews and reconciles reports and unliquidated obligations, reconciles contracts, manages accounts payable requirements. (50%)

2. Conduct analyses to identify the effectiveness and/or efficiency of operations, while assuring that results are based on substantiated facts rather than bias, and that the results of professional analysis performed, alternatives selected, and recommendations are fairly presented. Participates in formal briefings or equivalent meetings to provide accounting advice and assistance. Assists program managers in maintaining accounting data integrity. Provides training to non-financial personnel on financial responsibilities. Assists fund managers on the proper use of funds. Assists program managers in developing the accounting data structure. Provides liaison and assistance to resolve problems between automated non-financial system interfaces and the DoD accounting system. Implements, monitors, and reports Organizational Level, Desks and Market program performance measurements that will aid program managers in carrying out their responsibility to use government resources effectively and efficiently. Assists with joint reviews, as applicable, with program managers and Defense Finance and Accounting Service (DFAS) to ensure procedural compliance, and that corrective actions required are implemented. Reviews unliquidated obligations, unmatched disbursements, and reimbursable orders for propriety and cause, and advises DHA managers of significant deviations and corrective actions. Ensures the accuracy of DHA financial system, edits files and tables in compliance with Army Management Structure (AMS), Budget and Manpower Guidance, and office of the Surgeon General (OTSG) or office of the Secretary of Defense, Health Affairs (OSD(HA) medical accounting guidance. Ensures the accuracy of DHA financial system, edits files and tables in compliance with Army Management Structure (AMS), Budget and Manpower Guidance, and or office of the Secretary of Defense, Health Affairs (OSD(HA) medical accounting guidance. Ensures the accuracy of the values in Organizational Level financial suspense files for prior year balances of unobligated and unliquidated funds, unfilled orders and accounts payable, and outstanding advances. Ensures agreement of DCFM reports with DFAS (DFAS) prior year balance data. Prepares associated journal vouchers, General Ledger Trial Balances (GLTB), and footnotes for submission to DFAS-IN for Organizational level financial adjustments to medical treatment facility (MTF) reported data as applicable or as required. Maintains a dialog with reporting MTFs and their supporting finance and accounting offices (FAOS) to provide them with feedback on missing data or erroneous data reported by them and to ensure corrective actions are taken. (30%)

3. Participates with senior accountants in representing DHA DCFM in implementation of new or revised DHA financial policies or systems at subordinate installations and activities. Coordinates with supporting activity personnel, as required, ensuring proper treatment of medical accounts and effective system implementation. Monitors other systems which interface with or provide data into the system being implemented to identify or analyze problems related to medical financial accounts and make appropriate recommendations. Prepares financial and accounting reports for the division chief and to financial management personnel throughout the command. Assists in the research and reconciliation of automated listing and fund control accounts of other work units during peak workload periods. Implements, monitors, and reports Desks, Markets and Fund Center performance measurements that will aid program managers in carrying out their responsibility to use government resources effectively and efficiently. Review of centralized medical function workload and ensures maintenance of current and accurate obligations and disbursements. Reviews MTF medical care reported on appropriate forms to ensure data is appropriately reported and within established time frames. Identifies backlogs in work and redistributes work as necessary to maintain accounts in a current status. (20%)

Performs other duties as assigned.

CLASSIFICATION FACTOR:

FACTOR 1. KNOWLEDGE REQUIRED BY THE POSITION, FL 1-7, 1250 POINTS

Knowledge on professional accounting principles, practices, procedures to provide accounting advice, resolve a variety of non-routine problems related to the management system, provide advice to operating managers at subordinate activities concerning current problems, future programs, and the financial and operational implications of various management and/or policy decisions.

Knowledge of Chief Finance Office (CFO), Office of Management and Budget (OMB), Treasury, Defense Finance and Accounting Service (DFAS), DA, and other regulatory guidance in order to provide managerial accounting advice and conduct regulatory reviews.

Knowledge of internal control programs and their related requirements to ensure that they are adhered to by program managers and supported tenant activities.

Knowledge of the DHA programs and priorities in order to balance these needs with regulatory and legal requirements, and with sound, efficient management practices and ability to analyze a wide variety of incoming and outgoing documents to identify complex system problems, requirements and needs, and to resolve a variety of problems related to the management system.

Comprehensive professional knowledge and understanding of budgetary policies, precedent setting decisions, procedures, and regulations issued by DA, DoD, OMB to assure that budget forecasts, estimates, and submissions conform to requirements, guidelines, and financial objectives. Professional knowledge of accounting systems principles, theories, methods, and practices sufficient to devise and implement changes, establish APCs, interpret Army Management Structure, identify and correct problem areas, and insure DFAS provides adequate services.

Knowledge and skill to independently plan, prepare, present, and gain acceptance of the financial or budgetary reports, requests, recommendations and decisions orally or in justifying recommendations, and preparing charts and graphs.

Ability to apply numerical concepts in order to verify and compare budget figures, explain/justify variances, apply arithmetic and statistical formulas and organize numerical data.

Knowledge of business, financial and management principles and practices in the administration of organizations, budget/accounting methods and controls.

Ability to prepare, modify budget estimates and monitor status of fund by the review of current and historical data, evaluation of trends, forecasted needs, and application of budget analysis and development of techniques to resolve multiple budget, accounting, and audit issues.

Knowledge of how labor distribution, logistics, and property systems impact accounting systems' general ledger accounts to assess adequacy of appropriation/fund cash flows.

Knowledge of DFAS and serviced activities' missions/functions, accounting operations, policies, and procedures in order to research and analyze reporting problems, to detect input-output problems, to resolve a variety of non-routine or far-reaching financial management problems.

Ability to analyze a wide variety of financial reports and transactions to identify complex system problems and informational needs and to resolve a variety of problems related to accounting operations.

Ability to develop and present oral, graphic, and written reports of complex analyses of accounting functions and ability to encourage understanding and acceptance of findings and recommendations.

Knowledge of automated, standardized systems to update, review, change, retrieve, develop summary reports, and financial statements, and articulate data and findings.

FACTOR 2. SUPERVISORY CONTROLS, FL 2-4, 450 POINTS

Supervisor and employee in consultation outlines objectives, determines phases, deadlines, and allocates resources, work approach, and completion. Assigned being fully experienced applies concepts, and methods to support administration of accounting systems functions; plans, executes, directs technical work, develops requirements, procedures, resolves conflicts, coordinates with team and program managers, carries out actions consistent with RMC initiatives and priorities, interprets regulation, policies, etc., develops changes to course of action, plans, system, or methods, and designs alternatives to improve situation, and meet objectives. Supervisor is kept informed of controversies, progress, requirement to supplement funding allocations, and significant findings with potential for negative impact. Work is reviewed on the basis of effectiveness, efficiency, overall soundness, feasibility, and adherence to requirements.

FACTOR 3. GUIDELINES, FL 3-4, 450 POINTS

Guidelines are scarce, general in nature, applicable only to specific goals, and routine matters. Guidelines consist of laws, Congressional mandates, DOD, OMB, DA policies and requirements relative to appropriated fund budgeting under the Federal budget process and DOD health care delivery systems and related initiatives. Other reference material also includes Federal Appropriation and procurement law and policy, in general, and as it specifically applies to contracts for direct health care and managed care support programs. Assigned applies judgment and skill, develops and originates RMC specific objectives, establish regulatory framework for accounting and budget management, policy statements, and directives, and devises new techniques, methods, and criteria applicable to trend analysis, system modification, clarifying solutions, and presenting findings and outcomes to key staff, leaders, and decision makers. Responsible for interpretation of guidelines, and has technical oversight for peers and subordinate MTFs.

FACTOR 4. COMPLEXITY, FL 4-5, 325 POINTS

Work requires the application of varied duties requiring the application of many different and unrelated processes and methods to a broad range of Desk activities; entail substantial depth of accounting analysis. Provides advisory to program managers, key staff, leaders at the directorate level, prepares multiple recurring reports, applying a variety of accounting systems requiring significant system interface, ensuring consistency with financial and program objectives, giving consideration of legal and regulatory constraints, methods for obtaining and distributing, documented rationale for requested funds, cyclical phases, and time frames. Serves as the technical authority in the application of accounting to the major mission programs throughout the Desks. Designs, develops comprehensive analysis, audit criteria to address program operations for impact upon the accounting and financial management systems; analyzes specific situations, developing and devising appropriate, manageable solutions, plans, and monitors the operations of the Desks activities to predict and articulate impact of proposed regulations, policies, and directives. Responsible for the full scope of accounting practices to conduct merging of mission, reorganization of structure, and execute business transactions, setting precedents that require intensive, extensive legal research, and potential impact evaluation. Difficult is involved in the area of innovation, adaptation, development of new strategies, initiatives, system deviations, and user interactions, interpretation of administrative and legislative guidance, financial information, cost analysis to develop resolutions, and compromise, developing business practices, reply to inquiries, establishing criteria, develop step by step outline to support corrective action, and completion of cost balancing reporting requiring extensive research and analysis.

FACTOR 5. SCOPE AND EFFECT, FL 5-4, 225 POINTS

Work involves implementing and executing system, program modifications, and operations, establishing policies, operational guides, fund management and execution criteria, audits, investigative, research, and analysis techniques to determine viability of system, and processes, unique in nature. Plans and executes measures applicable to the Desks and subordinate units financial, and accounts management plans and systems, program operations, documents, and source data, review, recommends and implements changes to program operations, accounting systems input, source data, application and implementation of technology, systems and programs. Advice Deks and subordinate leadership in areas of program operations, timely execution of funding, implementation of budgetary and accounting systems, practice, procedures, provisions, and guidance. Work significantly affects the operating processes that support the accounting program, delivery and documenting accurate cost of health care services to the public, the ability to enforce Desks wide program efficiency, effectiveness, accuracy and appropriateness. The decisions made by serviced activity managers based upon the adequacy of financial documents to reflect the accurate financial position of appropriation and/or fund accounts. The processes implemented by management to timely obligate and expend funds, and document accountability. Assigned provides relevant advice to all levels of management, especially on the impact of proposed changes.

FACTORS 6/7. PERSONAL CONTACTS & PURPOSE OF CONTACTS, FL 6-3c, 180 POINTS

Contacts are with DA, DoD, Desks, Markets, and MTF Commanders, Directorate level program managers, peer and subordinate RM staff, MEDCOM, OTSG, BUMED, DFAS, contractors, attorneys. Personal contacts often take place in a formal conference setting; assigned must recognize roles, and authority of individuals or groups during the course of the contact.

Contacts are to influence, motivate, gain compliance when disagreement specific to the topic occurs, influencing decision making authority to remain committed to the established course, budget policies. Gain acceptance when audit results, recommended corrective actions etc. are required. To implement accounting systems/budgetary recommendations, guidelines impacting on program, initiatives, and mission objectives. A skilled seasoned communicator is required to achieve desired results, applying negotiation techniques with managers and officials on budgetary issues concerning the Desks, Markets, and MTF's.

FACTOR 8. PHYSICAL DEMANDS, FL 8-1, 5 POINTS

Work is predominantly sedentary in nature.

FACTOR 9, WORK ENVIRONMENT, FL 9-1, 5 POINTS

Work is performed in an office or similar setting. Safety precautions typical of an office setting are required.

GRADE CONVERSION:

TOTAL POINTS: 2890
POINT RANGE: 2755-3150
FINAL GRADE: GS-12

OTHER FACTORS:

1. Duty station: Ft. Sam Houston, Bexar, TX San Antonio, TX, and Oneida, NY
2. Sensitivity: Non-Sensitive
3. Bus code: 7777
4. Status: Competitive Service
5. Identical Additional: IA: Yes
6. Supervisory status: Non-Supervisory (Code: 8)
7. Drug testing: No
8. Comp area: 0000
9. Career Program: DAWIA: No; Financial Management Certification: Yes; Information Assurance Certification: No; Cyber Security Code: 000
10. Competitive Level: 00B5

***NOTICE TO SUPERVISORS: Assignment of major duties other than those identified on an employee�s PD for a period exceeding 30 days constitutes a misassignment and must be corrected immediately by appropriate operating official submitting a Standard Form 52, Request for Personnel Action, either to detail, temporarily promote or to permanently assign employees to the appropriate job. If the duties will not be added permanently to a PD, they should be rotated among other positions to prevent misassignment. Failure to follow this procedure constitutes a merit system violation.

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