The greatest wish of every Project Manager is that their projects are smooth from start to closure, without any delays or added costs. However, that is rarely true. This is where project scope management plays an important part. It ensures that a project flows as smoothly as possible. Project Scope Management includes the processes that are required to ensure the successful completion of the project. It includes all the work
required to complete the project successfully. There are five processes that take place in Project Scope Management. Let's discuss these process groups of Project Scope Management. Project Scope Management is the process that helps understand and
record an entire project process, including goals, tasks, deliverables, budgets, and deadlines. While a lot can change when it comes to big projects, having the project scope defined in the beginning can definitely help make it easier for teams to manage and run the project, including dealing with the changes. This is the first process group in scope management. It is the process of defining and documenting stakeholders' needs to meet the project activities. The document for collecting requirements is developed in the project planning phase. This is the process of developing a detailed description of the Project and product. So while Collecting the requirement list, all the
different requirements of the Project and the resulting product or service are defined. Creating a work breakdown structure is done using a technique called decomposition. It is basically the process of subdividing project deliverables and project work into smaller and more manageable components. This is the process that is a part of project monitoring and control process group. This process includes reviewing
deliverables with the customer or sponsor to ensure that they are completed satisfactorily and obtaining formal acceptance of deliverables by the customer or sponsor. Control Scope is the last process group of project scope management. It is again a part of project monitoring and control process group. Control scope is the process of monitoring the project's status and managing changes to the scope baseline. This process ensures that all requested changes and
recommended corrective or preventive actions are processed through the integrated change control process. Want to jump-start
your career in Project Management? Start your journey into PM with Simplilearn's Introduction to Project Management Certification Training Program. This course will help you get started with project management's core concepts, including PMP, Agile, Scrum, and much more. Enroll now! Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. Plan Scope Management - The process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled. Collect Requirements - The process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives. Define Scope - The process of developing a detailed description of the project and product. Create WBS - The process of subdividing project deliverables and project work into smaller, more manageable components. Validate Scope - The process of formalizing acceptance of the completed project deliverables. Control Scope - The process of monitoring the status of the project and product scope and managing changes to the scope baseline. Key Concepts: Product scope. The features and functions that characterize a product, service, or result; and/or Project scope. The work performed to deliver a product, service, or result with the specified features and functions. The term project scope is sometimes viewed as including product scope. Completion of the project scope is measured against the project management plan Completion of the product scope is measured against the product requirements Scope Management depends on the approach taken for Project Management – Predictive or Agile. In Predictive approach the scope is defined and agreed upon at the beginning In Agile approach, the collect requirements, define scope and create WBS processes are done iteratively to take care of changing scope and all the stakeholders are engaged in defining scope and validating deliverables iteratively. Trends and Emerging Practices Collaborating with Business analysis professionals to
Tailoring Considerations:
Considerations for Agile / Adaptive Environments In Agile / Adaptive environment, the scope is not understood at the beginning of the project and it evolves during the project. Agile methodology spend less time to define and agree the scope in the early stages of the project and spend more time establishing the process for its ongoing discovery and refinement. Agile build and review prototypes and release versions in order to refine the requirements. In Agile approaches, the requirements constitute the backlog Plan Scope Management: Plan Scope Management is the process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled. The key benefit of this process is that it provides guidance and direction on how scope will be managed throughout the project. Plan Scope Management - Output: The components of the Scope Management Plan can include:
The componenets of the Requirement Management Plan can include
Collect Requirements: Collect Requirements is the process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives. The key benefit of this process is that it provides the basis for defining and managing the project scope including product scope. Collect Requirement - Tools: Data Gathering
Decision Making
Multi criteria decision analysis Data Analysis Data Representation: Interpersonal and Team skills
Context Diagrams Context diagrams show inputs to the business system, the actor(s) providing the input, the outputs from the business system, and the actor(s) receiving the output. Prototypes Collect Requirements - Outputs
1. Functional requirements describe the behaviors of the product. 2. Nonfunctional requirements supplement functional requirements and describe the environmental conditions or qualities required for the product to be effective
Define Scope Define Scope is the process of developing a detailed description of the project and product. The key benefit of this process is that it describes the project, service, or result boundaries by defining which of the requirements collected will be included in and excluded from the project scope. Define Scope - Tools Product Analysis
Alternatives Analysis Define Scope - Output The Project Scope Statement provides a documented basis for future project decisions regarding the project and product scope. It includes the following key components:
Define Scope - Output Create WBS Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. The key benefit of this process is that it provides a structured vision of what has to be delivered. The WBS:
What is the management technique for subdividing the project into its component elements called?Decomposition is a technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts.
Which process is applied to break down the project into smaller more manageable elements?Project decomposition is the process of dividing components of a large project into smaller, more manageable portions, often called deliverables.
Which of the following project scope management processes involves subdividing the major project?The Work Breakdown Structure (WBS) involves subdividing the project deliverables into smaller units.
Which document describes the project deliverables and the work required to create the deliverables?A project scope statement is a written document that includes all the required information for producing the project deliverables.
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