Numerical filing is a method in which files and folders are arranged in order of number. All files and folders are classified and given separate numbers. In this type of filing system, alphabetical index is required. It includes name, address, phone number, subject and other information along with file number. Geographical Chronological Alphabetical by Subject Services We Offer:
 ___________________________________ A D V E R T I S E M E N TS___________________________________ ___________________________________ ___________________________________ _________________________________ YOUR AD HERE (ii)Chronological filing system This is a method of filing where records are filed using dates when the record was created. Itcannot be used to file case records except that it can be used to arrange records inside the casefolder. It is not recommended for filing in a big library.(iii)Numerical filing systemIn this system two ways of filing can be adapted:-(a)Straight numerical(b) Terminal digit filing system.(a)Straight Numerical filing systemThis is probably the filing system that comes automatically into people’s mind:-12 3 4 5 6, 12 3 4 5 8. It is probably the most suitable method of filing for small records library wherethere is no necessity to go into the fairly elaborate detail needed to install a terminal digitsystem.(b)Terminal Digit filing systemThe filing system was first used in the United States hospitals and has been the standardmethod of filing in that country. Anyone starting a new records department would be welladvised to start with it from the beginning. The main difficulties experienced with thetraditional sequential filing system are:-(i)Growth is at one end of the file because this is the busiest section of thelibrary.(ii)Gaps are usually left after weeding of notes(iii)Transposition of figures occurs whenever one is dealing with big numbers.Terminal digit filing system overcomes these difficulties. Its mainprinciples are as follows:-(i)The library is divided into 100major sections numbering from 00to 99. Each major section is again divided into 100 sub-sections.This means that the library is now divided into 10,000 sections.Each section should be labelled properly.(ii)The hospital number should be thought of as three pairs of digitse.g. 1 2 3 4 5 6 as 12-34-56. 56 is the terminal digit, 34 is themiddle digit, and 12 is the primary or first digit.a)The record will be filled in the major section appropriate to theterminal digit (last two numbers in section 56. b)Within major section 56, it goes behind the sub-section guideappropriate to middle digit (middle two numbers) 34.c)It is then filed in he order of primary digit 12.(c)Advantages of terminal digit filling system are:-i.New and old records are evenly distributed throughout therecords library.ii.Chance ensures that an equal number of records and loose filing returns each day toeach major section. Trials have shown that where 1,500 records are filled daily, 150records will be returned to each section dailyiii.There is no annual shift-back or closing up of notes after weeding, to make room fornew records.iv.Sorting notes is simpler.v.New staff find the system very much easier to learn than sequential filing-probablybecause the library is much more static and the 00s are always in the same place.vi.Fever misfiles occur. This is because the filing clerk is concentrating on only twodigits at a time. Which method of filing is the simplest and most common?The most commonly used filing arrangement is the alphabetical file. It is arranged in alphabetical order with a file guide for each letter of the alphabet. In a numeric file the records are classified by number rather than name.
Which system is the simplest filing system?Alphabetic systems are the most natural and common method of arranging files. However, even the simplest alphabetic system requires establishing, filing standards, including written filing procedures, cross-reference methods, and practices for filing duplicate name changes, etc.
What is the simplest filing method?Terms in this set (6). Alphabetic Filing. This is the simplest filing method and may be used in some small facilities and clinics. ... . Straight Numeric Filing. ... . Alpha-Numeric Filing. ... . Terminal Digit Filing. ... . Retrieval of Health Records. ... . Maintenance of Medical Records.. What is the simplest and most popular filing method that is easy to understand and does not require a crossThe simplest and most popular filing method is by alphabetical name sequence, because it is easy to understand and does not require a cross-reference index.
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The simplest and most popular filing method is the chronological filing system.
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